Motion
AI that plans your calendar and tasks for you
Overview
Motion's main trick is auto-scheduling: you give it tasks and deadlines, and it rebuilds your calendar around them every time something changes. That's genuinely useful if your day gets constantly interrupted by meetings, because most calendar apps just let your to-do list rot while your day fills up around it. The AI meeting notes, docs, and project management features are newer additions layered on top, and they widen what Motion is trying to be: a single app instead of Calendar plus Todoist plus Notion plus an AI notetaker.
The catch is price and trust. At $19 to $29 per seat per month (before credit add-ons), it costs more than a standalone calendar or task app, and reviewers on Trustpilot have flagged automatic trial-to-paid conversions and a slow refund process. If you mainly want a scheduler and don't need the project management and meeting-notes bolt-ons, weigh whether you're paying for a whole platform you'll only half use.
Key Features
AI Task Manager: Automatically creates, prioritizes, and slots tasks into your day based on deadlines and workload.
AI Calendar Assistant: Auto-schedules and re-schedules blocks of time as meetings and priorities change.
AI Project Manager: Generates full projects with tasks and timelines from a plain-English description.
AI Meeting Notetaker: Joins calls, takes notes, and assigns action items automatically.
Gantt Charts and Dashboards: Visual project timelines and reporting for teams (Business plan).
Cross-app Task Gathering: Pulls tasks in from Gmail, Slack, and Teams so nothing lives in five different inboxes.
Pricing
Starting price
$19/mo
Pro AI: $19/seat/month (annual pricing available at a discount). Includes AI chat, AI projects and tasks, AI calendar and meetings, AI docs, unlimited storage, and 7,500 credits/seat/month.
Business AI: $29/seat/month (annual pricing available at a discount). Adds team capacity planning, Gantt charts, time tracking, permissions, and 15,000 credits/seat/month.
Extra Credits: Additional AI credits billed at 25 cents per 100 (Pro) or 19 cents per 100 (Business) if you go over your monthly allotment.
Free Trial: Available, though exact length isn't stated on the pricing page; some reviewers report it converting to a paid annual plan automatically if not cancelled in time.
Disclaimer: pricing may change, confirm on Motion's own pricing page before buying.
Pros
Genuine Auto-Scheduling: Rebuilds your day automatically when priorities shift, instead of leaving you to manually re-drag blocks.
Reduces Forgotten Tasks: Long-term users on Trustpilot report it meaningfully cuts down on missed to-dos over time.
All-in-One Ambition: Combines calendar, tasks, projects, docs, and meeting notes so you touch fewer apps.
Works Across Teams and Solo Use: Scales from a single freelancer up to service businesses managing client projects.
Cons
Pricier Than Single-Purpose Tools: $19-29 per seat per month is steep next to a plain calendar or task app, and credits cost extra on top.
Short Trial, Billing Complaints: G2 and Trustpilot reviewers report a short trial window and cases of being auto-charged for an annual plan with a denied refund.
Learning Curve: Auto-scheduling takes some trust and tuning before it stops fighting your actual habits.
Account Support Friction: At least one reviewer noted account deletion was hard to find, with only an AI assistant available to help.
What Makes It Unique
True Auto-Rescheduling: Unlike Todoist or Google Calendar, Motion actively moves your existing tasks and blocks around in real time as your day changes, rather than just letting you plan once and manually fix conflicts.
Kay Score
7.2
/ 10
Tool Information
Pricing
$19/mo
Category
Project Management
Platform
Web / iOS / Android
Last Updated
