PopTask
AI to-do list for Mac, iPhone, and iPad that schedules itself
Overview
PopTask solves one specific annoyance: typing out a proper task takes longer than the thought itself. Instead of filling in title, date, and time fields separately, you type or say a task the way you'd say it to a person, like "mtng wth boss in 2hr," and PopTask parses out the details and schedules it. It lives in the Mac menu bar for quick capture and also runs on iPhone and iPad, syncing with Apple Calendar, Google Calendar, and Reminders so it slots into whatever system you already use.
It's not trying to be a project management tool, there are no boards, no team assignments, no dependencies. It's built for individuals who want to capture a task in two seconds and trust the AI to sort out the scheduling. The free tier caps you at 3 active tasks, which is really just a taste test before Pro unlocks unlimited tasks, voice input, calendar sync, and Siri for $1.99 a month.
Key Features
Natural Language Capture: Type or say something like "mtng wth boss in 2hr" and it parses the title, date, time, and recurrence.
On-Device AI: Uses Apple Intelligence on newer devices, with a lightweight cloud model as fallback for tricky input.
Calendar Sync: Syncs with Apple Calendar, Google Calendar, and Reminders.
Menu Bar Access: Lives in the Mac menu bar for instant task capture without opening a full app.
Multilingual Input: Supports 9 languages plus Roman Urdu and Hindi shorthand.
Siri and Voice Support: Dictate tasks by voice, with Siri integration on the Pro tier.
Pricing
Starting price
Free (up to 3 active tasks); paid Pro tier at $1.99/mo or $14.99/yr
Free: $0. Up to 3 active tasks, natural-language input, on-device AI included.
Pro: $1.99/month or $14.99/year. Unlimited tasks, voice input, calendar sync, Siri, and AI task breakdown.
Disclaimer: pricing may change, confirm on PopTask's own site before buying.
Pros
Fast Capture: Type or speak a task in plain language and skip manual date/time entry.
Cheap Pro Tier: $1.99/month or $14.99/year is low compared to most productivity subscriptions.
On-Device Privacy: Apple Intelligence processing on-device for most input, cloud only for edge cases.
Native Apple Integration: Syncs with Calendar and Reminders instead of forcing you into a separate ecosystem.
Cons
Apple-Only: No Windows, Android, or web version, so it's a non-starter if you're not fully in the Apple ecosystem.
Free Tier Is Very Limited: 3 active tasks isn't enough for real daily use, it's a demo more than a free plan.
No Team Or Project Features: Strictly single-user task capture, not a collaboration tool.
What Makes It Unique
Shorthand Parsing: Understands messy, slang, and even Roman Urdu or Hindi shorthand input, not just clean English sentences.
Kay Score
7
/ 10
Tool Information
Pricing
Free (up to 3 active tasks); paid Pro tier at $1.99/mo or $14.99/yr
Category
Research & Productivity
Platform
Web / iOS / Android
Last Updated
